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Article I – Name

Sandy Elementary School Community Council

Article II – Laws

All Utah School Community Councils function under the following laws and statutes:

Utah Code Ann.

  • §52-4-1, et seq.
  • §53A-1a-108
  • §53A-1a-108.5
  • §53A-16-101.5
  • §53A-1-606.5
  • §53A-3-402
  • §3A-3-701
  • §53A-6-101
  • §53A-6-104

Utah Administrative Code

  • Title 52; Chapter 04 – Open and Public Meetings Act
  • R277-477-1, et seq.
  • R277-491-1, et seq.

Canyons School District Policy

  • Section: K-School Community-Home Relations; School Community Councils; File No.KCE

Article III – Standing Rules

  1. Number of Members:  The number of School Community Council members will be limited to 15 total members (established October 2020).  A school community council may have a larger membership provided that the number of parent or guardian members exceeds the number of school employee members.
  2. Members, parents and employees, have an expectation of attendance.
    1. If for some reason a member cannot attend, they need to notify the chairman ahead of time to be excused.
    2. Missing three meetings during a given school year may be grounds for the respective group (parent or employee) to appoint a replacement. 
  3. Elections for SCC representatives will be held within the first 35 school days of the school year and will remain that way for the following 4 years (established in October 2018).
    1. Notification of available SCC parent member seats, election dates and procedure for declaring candidacy for the SCC will be given with the registration information from Sandy Elementary at least 10 days prior to elections.
    2. If the number of candidates is less than or equal to the available seats then all candidates will be appointed to the SCC otherwise a formal election will take place. 
    3. If there are more candidates than available seats, two alternates will be selected from the remaining candidates in the order of the number of votes received. They will be appointed as voting members of the council if a seat is vacated prior to the next election and the council votes to fill the vacated seat.
    4. The Principal shall oversee the election consistent with 53G-7-1202, elections shall run three consecutive school days.
    5. The dates for the elections will be determined by the standing SCC at the last meeting of the school year and communicated to the Principal.  
    6. All SCC terms are for two years, with no term limits for parents or guardians.  They may serve if they have a child attending Sandy Elementary for at least one year of the two year term.
    7. If possible, the terms shall be staggered so that no more than 50% of members will be vacated each year.   
    8. Once the council is seated a chair and vice chair will be elected by the council.  Chair must be a parent or guardian and vice chair may be a parent/guardian or employee.
  4. Training shall be provided within the first six weeks of the school year.
    1. A schedule for the School Community Council meeting shall be provided to all members and posted on the school website.
    2. Phone numbers and email addresses shall be collected for all Council members and posted on the school website.
    3. The following statutes shall be provided to all members of the School Community Council in conjunction with this training.
      1. Section 53G-7-1202;
      2. Section 53G-7-1203
      3. Section 53G-7-1204; and 
      4. Section 53F-2-404
  5. The Sandy Elementary School Community Council shall meet each month as needed.  Meetings are required to be held in the months of October, November, February and May.  The majority of the council has to agree to cancel a meeting or schedule additional meetings as necessary.
  6. School Community Councils are subject to School Community Councils – Open and public meeting requirements.  Utah Code Title 53G, Chapter 7, Section 1203;
    1. All meetings are open to the public.
    2. Notice of all meetings shall be at least one week prior to the meeting and be posted on the school website.  Notice shall include the following:
      1. Meeting time and place
      2. Agenda for the meeting
      3. Minutes of the previous meeting
    3. The written minutes shall be retained for three years
    4. Agendas will be set and meetings conducted by the SCC chair.  This may be done in conjunction with the principal, but it is the responsibility of the chair.
  7. A majority of the members of a school community council is a quorum for the transaction of business and all voting.
    1. The action of a majority of the members of a quorum is the action of the school community council.
  8. Subcommittees may be established or ceased by a majority vote of the council.
    1. Each subcommittee has to be chaired by at least one elected school community council member, which will report monthly on the committee’s progress.  
    2. Other SCC members may serve on a committee. 
    3. Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee.
  9. All meetings will be conducted using Robert’s Rules of Order
  10. Other positions to be considered by membership include:
    1. Secretary
      1. May be an elected member of the board.
      2. If appointed, membership needs to approve by majority vote.  
    2. PTA Liaison
      1. May be an elected  parent member of the committee, or
      2. An ex-officio non-voting member of the PTA’s choosing.
  11. The items that are appropriate for discussion by  School Community Councils include, but not limited to:
      1. School Improvement Plan.
      2. School LAND Trust Plan.
        1. i & ii  would necessitate a discussion on the academic needs of the school, with the direction to determine the greatest academic need of the school for LAND Trust Plan expenditures.  This discussion should include measurable data.
      3. Digital Citizenship Plan
      4. Parent/School communication and involvement.
      5. Advise and make recommendation regarding school programs and issues relating to the community environment for students at the SCC discretion
      6. Questions for study or input brought to the SCC by the Board of Education, Administration, or District

Items not to be discussed by the School Community Council include:

      1. Any personnel issues
      2. Individual student information

For a patron to bring a topic to the School Community Council they must contact the Council President in advance of the meeting and ask to be added to the agenda. An individual will be given 3 minutes to present. A group will be given 5 minutes to present. The Council, as a body, may then choose to add the topic to an agenda for future discussion. The School Community Council, as a whole, may invite any person/group to make a longer presentation if desired.  The Community Council shall not take action on any items not included on the posted agenda.

Approved by vote of Sandy Elementary School Community Council Date October 5, 2020.

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